Sponsored Programs Administration


Charles Greer
Associate Vice Chancellor
for Research
Office: 951-827-3093
Dept: 951-827-5535

Research and Economic Development (RED), through its Sponsored Programs Administration (SPA) unit, is UCR's institutional office responsible for reviewing, endorsing and submitting proposals to extramural sponsors for research, training, instructional and other activities. SPA is also responsible for preparing, negotiating, and accepting agreements for projects funded by federal and state agencies, foundations, corporations, and other public and private sources. Other responsibilities include: providing advice to faculty and staff regarding the management and administration of sponsored programs; interpreting the terms and conditions of awards, sponsor and university policies and government regulations; monitoring institutional compliance with government regulations and award requirements; drafting, negotiating, executing and monitoring subagreements under UCR's prime awards; coordinating pre-award and non-accounting post-award actions requiring either institutional or sponsor prior approval; and drafting, negotiating and executing various other agreements related to UCR's prime awards (e.g., data use agreements, collaboration agreements, etc.).


Sponsored Programs Announcements

NSF Grants.gov Application Guide has been revised.

A revised version of the NSF Grants.gov Application Guide has been posted to the NSF website and is available electronically at: http://www.nsf.gov/publications/pub_summ.jsp?ods_key=grantsgovguide1214.
Please refer to Page 2 of the Guide for a summary of the significant changes, clarifications and other changes.  This document is applicable to all applications submitted, or due, to NSF on or after December 26, 2014. 
Any questions regarding the new Guide should be submitted electronically to policy@nsf.gov.

OMB Uniform Guidance


On December 26, 2013, the Office of Management and Budget (OMB) published, in the Federal Register, the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards; Final Rule, 2 CFR Chapter I, Chapter II, Part 200 ("Uniform Guidance") .  The Uniform Guidance was part of a major reform initiative of the federal government to streamline the process for making and monitoring assistance awards (grants and cooperative agreements), and to reduce the administrative burden while increasing accountability and transparency in federal awards management. 

Such guidance consolidated and replaced eight (8) separate OMB Circulars, including A-110 (Administrative Requirements), A-21 (Cost Principles), and A-133 (Audit Requirements), into a single document and has changed some fundamental concepts underlying the management of sponsored programs.

Federal agencies (e.g., DOE, NIH, NSF, USDA, etc.) were required to develop their own agency-specific policies that conform to the Uniform Guidance while non-federal institutions (including the University of California), had to assess their policies and processes to ensure compliance with the Uniform Guidance and agency-specific policies. 

The Research Policy Analysis and Coordination office in the University of California Office of the President (UCOP) has launched a new web page to centralize information on the OMB Uniform Guidance.  A UC system-wide working group, comprised of Office of the President and campus experts from the functional areas affected by the implementation of the Uniform Guidance, actively assessed the impact of the new regulations on existing UC policies and processes, and issued the Uniform Guidance Workgroup Assessment Report to the campuses on December 5, 2014.  Such report provides an outline of actions that UCOP and the campuses will need to take to comply with the new standards.  As that working group continues with its implementation of the UCOP action items identified in the assessment report, information and resources will be posted to their site. 

UCR also established a campus-wide working group to assess the impact of the new regulations on existing UCR policies and processes.  An overview of their assessment was presented at the UCR C&G User's Group Meeting on January 29, 2015 focusing on What the PI Needs to Know.  It is anticipated that a subsequent town hall meeting for faculty will be scheduled in Spring 2015.  Questions and comments may be emailed to ug@ucr.edu.  The UCR working group may utilize some of those inquiries in the development of a campus-wide Frequently Asked Questions document.



The Council on Financial Assistance Reform (COFAR) held extensive training webcasts on the major updates to OMB's Uniform Guidance, and recordings of those webcasts are now available. 

Links to COFAR's Uniform Guidance Training webcasts held on January 27, 2014:

Links to the January 27, 2014 Training Webcast Presentation Slides:

Additional links to various Uniform Grant Guidance materials:


  • December 26, 2013 - OMB issued the final rule of the Uniform Guidance
  • June 26, 2014 - Due date for Federal agencies to submit proposed implementation plans to OMB (allowing for public review and comment)
  • December 26, 2014 - Effective date of the Uniform Guidance (except Subpart F).  It applies to new awards and to additional funding increments to existing awards made after this date. 
  • July 1, 2015 - Effective date in which the audit requirement (Subpart F) of the Uniform Guidance will apply to UCR awards.

NSF Proposal & Award Policies & Procedures Guide (PAPPG), NSF 15-1, has been issued.

This new version of the PAPPG will be effective for proposals submitted, or due, on or after December 26, 2014. In the interim, the guidelines contained in the current PAPPG (NSF 14-1) continue to apply.

A webinar to brief the community on the new PAPPG will be held on January 15, 2015, from 11 AM - Noon, in Winston Chung Hall, Rooms 205/206.

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UPDATE: On Dec. 26, 2014, NSF's Proposal and Award Policies and Procedures Guide for principal investigators (PIs) will be updated to include the following statement: "Should a proposal be recommended for award, the PI may be contacted by the NSF Program Officer for assistance in preparation of the public award abstract and its title. An NSF award abstract, with its title, is an NSF document that describes the project and justifies the expenditure of Federal funds." Such update stems from NSF's new approach to transparency and accountability practices. Read more

NSB Releases Report on NSF's Merit Review Criteria

01/09/2012 04:28 AM EST

The National Science Board (NSB) has released its report National Science Foundation's Merit Review Criteria: Review and Revisions. The report is the culmination of a thorough review by the NSB Task Force on Merit Review to determine if the Merit Review Criteria used by the National Science Foundation (NSF) to evaluate all proposals since 1997 remain appropriate. The Board also recognized that the ...

More at http://www.nsf.gov/news/news_summ.jsp?cntn_id=122793&WT.mc_id=USNSF_62&WT.mc_ev=click

UPDATE: New Biographical Sketch Format Required for NIH and AHRQ Grant Applications Submitted for Due Dates on or After May 25, 2015, ( NOT-OD-15-032)

This Notice NOT-OD-15-032 supersedes NOT-OD-15-024 about the NIH and AHRQ requirement for use of a new biosketch format and provides some latitude in the transition for those who have already been compiling biosketches for their large grant applications with deadlines in early in 2015.  NIH and AHRQ encourages applicants to use the newly published biosketch format for all grant and cooperative agreement applications submitted for due dates on or after January 25, 2015, and will require use of the new format for applications submitted for due dates on or after May 25, 2015.  Applicants may submit using the new biosketch format for due dates before January 25, 2015, if they wish.

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NIH Modification to Guidance on Marking Changes in Resubmission Applications, ( NOT-OD-15-030) - Effective immediately

This Notice informs the applicant community of a modification for how NIH would like applicants to mark changes in their Resubmission applications. NIH has removed the requirement to identify 'substantial scientific changes' in the text of a Resubmission application by 'bracketing, indenting, or change of typography'. Effective immediately, it is sufficient to outline the changes made to the Resubmission application in the Introduction attachment. The Introduction must include a summary of substantial additions, deletions, and changes to the application. It must also include a response to weaknesses raised in the Summary Statement. The page limit for the Introduction may not exceed one page unless indicated otherwise in the Table of Page Limits.

Reminder for the Extramural Scientific Community: Implementation of the Genomic Data Sharing Policy Begins January 25, 2015

The National Institutes of Health (NIH) issued the NIH Genomic Data Sharing Policy ( NOT-OD-14-124) and Implementation of the NIH Genomic Data Sharing Policy for NIH Grant Applications and Awards (NOT-OD-14-111) on August 27, 2014. Both announcements specified the effective implementation date of January 25, 2015, for NIH grant application submissions.

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