Export Controls - Shipment Out of the US
Export Controls Table Of Contents
How To Ship a Controlled Commodity
A license for shipping/transferring controlled commodities and
equipment is only required when the item is shipped out of the
country. A licenses to ship a controlled commodity or
equipment outside the United States is required even when the
commodity or equipment is used in or results from fundamental
- If a commodity is controlled under
ITAR, then a license is always required before
it can be shipped to any country outside the United States, except
in limited circumstances such as shipment to a military base
overseas. Licenses are also required to import such items.
The University of California, Office of the President,
handles such licenses.
- For commodities controlled under EAR, licensing requirements
depend upon the country to which the item is being shipped. To
determine if a license is required, begin by finding your item or
research activity on the Alphabetical Index to the Commerce
Control List (CCL) (pdf).
- Determine the ECCN (Export Control Classification
Number) for each item. Determine the classification using
the following methods:
- Review the Alphabetical
Index to the Commerce Control List (CCL) (pdf)). The index will
give an ECCN for each item listed. Look in the corresponding CCL
category to determine if the item is described by that ECCN. You
may need to review more than one ECCN description. Instructions for
using the CCL are found in EAR Part
- Go to the source. Ask the manufacturer, producer or developer
of the item. If the item has been exported in the past, they may
know the ECCN, what countries require a license, and whether a
license exception may be used. Information on license exceptions
can be found in EAR Part
- Contact Charles
Greer, Assistant Vice Chancellor for Research in the Office of
- Using the appropriate category list, determine your ECCN
controls (i.e. the ECCN 3A981 is found on the Category 3 -
Electronics Design, Development and Production category list).
- Cross reference the 'reason(s) for control' with the Commerce
- Determine if a license is required in the 'reason for control'
column for the country where your item is to be shipped.
It is important to note that even in cases
when license approval from the Department
of Commerce is not required to ship a controlled item to a
particular country, there are administrative requirements (see 15CFRPart
762) and records that must be maintained regarding shipments of
all EAR controlled items out of the United States.
Charles Greer in the Office of Research:
- can assist you in determining whether a specific license is
- will arrange to secure a license when needed
- can advise you on what records need to be maintained in cases
where a controlled item can be shipped without a license
UC faculty and staff must take these steps to assure that
they do not violate the export regulations and become personally
liable for the substantial civil and criminal
Decision Tree for Shipping
Please review the "Decision Tree For Shipping" on UCOP's