Office of Research, UC Riverside
Sponsored Programs Administration


Acquisition Services Division
Los Alamos National Laboratory
PO Box 1663, P201
Los Alamos, NM 87545

Symbol: Date:

Symbol: Date:

ASM:DO: 20-020

March 20, 2020

Subject: COVID-19 Preparedness and Maintaining Laboratory Operations

Dear Valued Supplier:

Thank you for your quick attention to the letter I sent last week outlining proactive measures to take to allow us to continue operations at the Laboratory.  Social distancing is proving effective, and I want to reiterate that our Laboratory remains open and our work on behalf of the nation will continue as we face this pandemic.  Your support of that work is key.

As the situation in New Mexico continues to develop, and as we continue to receive guidance from NNSA, we will provide additional guidance to you to ensure we are handling those changes appropriately.  To that end, in addition to the steps we outlined last week (attached) we request our partners:

1.  Notify of any proactive or preventative actions you have taken to ensure continuity of your operations and support of the Laboratory.

2.  If you have employees that are returning from travel and support the Laboratory at any of its sites or facilities, ensure that:   (A) Subcontractor employees returning to the Laboratory with no symptoms self-isolate at home for 14 days; and (B) Those who are showing flu-like symptoms (fever, cough, shortness of breath or difficulty breathing, chills, body aches or sore throat) self (not social) isolation until either an alternative diagnosis is provided (evidence of another infection such as influenza or rhinovirus), and/or a negative COVID-19 test is provided to Occupational Medicine.

3.  Individual Laboratory programs and business units may have contacted you for information that is more detailed or shared their customer-specific guidance. Please communicate with your Laboratory Procurement counterpart, copying, to understand if there are additional restrictions being put in place by either the customer, the Laboratory or your company.

4.  Inform the Laboratory at using the form below as you determine how this situation impacts your business and  if you anticipate the developing situation will impact the valuable work you are performing at the Laboratory.  At this time, the Laboratory plans to treat all non-performance as default and timely communication is important.

Our ongoing goal is to keep our workforce, suppliers, and families safe and healthy while maintaining operations at Laboratory.  Please contact the Laboratory’s supplier management department at or 505-667-4419 if you have questions or would like to discuss this matter further.



G. Drew Fuller
Chief Procurement Officer